Free tool
What does rota admin actually cost you?
Rota-building feels free because nobody invoices for it. Put your own numbers in and see the year’s bill — in hours and in money.
Swaps, sick-cover ring-arounds, “am I in Saturday?” messages.
What an hour of the rota-builder’s time is worth.
Enter your weekly hours to see the yearly picture.
Every figure above is calculated from your own inputs — we don’t use invented industry benchmarks. How much of that time a scheduling tool wins back depends on your business; the honest way to find out is to try one on a real week.
Most of those hours are exactly what templates, open shifts and AI suggestions remove — and TeamZap is free for early customers, so testing that claim costs nothing.
Frequently asked questions
How long does building a staff rota take?
It varies enormously by team size and tooling — which is why this calculator asks for your numbers instead of quoting an industry average. Spreadsheet-based rotas for 10–20 staff commonly absorb several hours a week once changes and chasing are counted.
How does scheduling software reduce rota time?
Templates remove rebuilding, availability stops back-and-forth, publishing notifies everyone at once, and open shifts + swaps absorb changes without ring-arounds. The saving is mostly in the “chasing changes” column.
Win those evenings back
TeamZap is free for early customers during our introductory period — with everything included and no payment card required.
Free while we build with early customers — join while the introductory period is open.