TeamZap for pubs & bars
Sorted before the weekend hits
A quiet Tuesday and a rammed Saturday are different businesses. TeamZap staffs the pattern — late closes, door cover and all — without burning out your regulars.
Free for early customers — no credit card required.
The daily reality
What makes pubs & bars hard
The week lives on the weekend
Thursday-to-Sunday needs triple the cover of midweek. Demand insight from your own clock-in history staffs the real pattern, not the average.
Late close into early open
Rest-period warnings flag when Saturday’s 3am finish collides with Sunday’s cellar delivery — before you publish, not after the argument.
Casual staff, shifting availability
Students and second-jobbers update their own availability in the app, so the rota starts from reality every week.
Fair shares of the good (and bad) shifts
Fairness scoring spreads lucrative Friday nights and dead Monday afternoons evenly — visibly, so the grumbling stops.
How TeamZap fits
Run the taproom from your pocket
Build the week around your real peaks, publish once, and let swaps and open shifts absorb the churn — every change still approved by you. Staff clock in behind the bar on a shared kiosk with their PIN, and the week’s hours are ready for payroll without a single fag-packet timesheet.
Most relevant features
The TeamZap toolkit for pubs & bars
AI-assisted scheduling
Demand heatmaps from your own history — staff the Saturday spike properly.
Staff scheduling
Open shifts and approved swaps soak up casual-staff churn.
Time & attendance
Kiosk clock-in behind the bar; no-show alerts before the rush.
Leave management
Rest-period and working-time warnings across late closes.
In practice
A weekend at a high-street pub
Wednesday: next week’s rota goes out — 12 staff, heavier Friday to Sunday. Thursday: two swap requests resolved in the approval queue. Saturday 18:00: the manager sees live who’s clocked in; one no-show alert fires and the open shift is claimed within 20 minutes. Monday: hours, including the 2am finishes, are already in the timesheet.
Frequently asked questions
Can door staff and glass collectors be scheduled by role?
Yes — roles are first-class in scheduling, so every night has the cover mix you set.
How does TeamZap handle staff who finish at 3am?
Shifts can cross midnight; hours land on the right day and rest-period checks account for the late finish.
Do casual staff need contracts in the system?
Casual and zero-hours staff work fine — availability, shifts and hours are tracked the same way, and documents can be added when you need them.
TeamZap is AI-powered workforce-management software from Edinburgh, UK — this page covers how it serves pubs & bars. TeamZap is free for early customers during its introductory period.
Ready to run your team like clockwork?
TeamZap is free for early customers during our introductory period — with everything included and no payment card required.
Free while we build with early customers — join while the introductory period is open.