Care home HR that brings every shift together.

Geofencing is a virtual boundary around your workplace. You set the care home’s location and a radius around it. When someone clocks in, TeamZap compares the available phone location with that boundary and records whether it was inside, outside or not checked.

Managers can review that location context alongside attendance. An outside result does not block the clock in, and a location check does not prove who is holding the phone. It gives you more information when reviewing a record.

Post the gap as an open shift for employees to view and claim through the app. Review the claim and the person’s suitability before approving the assignment. Staff can also request a shift swap for a manager to approve. The agreed change stays connected to the rota, giving the team a clear record of who is scheduled.

Use the training matrix to review the information recorded for your team. Check qualifications, certificates and expiry dates to identify missing evidence or renewals that need attention. Keep courses and sessions in the training area so you can organise follow up. Your managers set the requirements for each role and assess the evidence.

Create the employee record, review missing profile information and assign the relevant documents and onboarding checklist. Signature status shows the paperwork still outstanding, while checklist progress shows which joining tasks have been marked complete. This gives you a focused list for the next conversation with the starter.

Keep the policy document and its versions in TeamZap. Request an electronic signature where needed, and publish a notice to make staff aware of the update. A notice can require acknowledgement, with responses available for managers to review. The document signature and the notice acknowledgement remain separate records.

Yes. TeamZap keeps the employee’s recorded entitlement, leave used and remaining balance together. Staff can check their allowance in the app when preparing a leave request. Managers can review the balance as part of the decision, so both sides have a clear record to work from.

Review the leave calendar and each employee’s remaining balance before approving or declining the requests. Once leave is approved, it is checked when shifts are added or changed. Arrange any cover your home needs through the rota and open shift process, reviewing staff claims before confirming assignments.

Review recorded attendance and breaks against the planned shifts, resolve discrepancies and approve the timesheets. Prepare the pay period, check relevant allowances and deductions, then lock and export the reviewed information. TeamZap supports the preparation and handover; employee payments and statutory filing remain in your payroll process.

Organise rotas by location and use location reporting to review recorded hours and labour costs. People and training records support the wider workforce review. Export relevant reports for your management discussion, then investigate the records behind any figures that need attention.

Create or adapt a checklist for your home’s process and assign it to the relevant employees. Managers can review recorded progress and follow up on unfinished tasks. Onboarding and offboarding checklists give joining and leaving processes a consistent set of administrative steps.

The TeamZap staff app lets employees check published shifts, clock in and out, record breaks, request annual leave, view open shifts, request swaps and read messages and notices. Managers review the requests that need approval, while staff have one place to check the agreed plan.