TeamZap HR platform / Training & Qualifications
Know what your team has learned. See what needs attention.
Courses in one file. Certificates in another. Renewal dates someone has to remember. TeamZap brings training activity and qualification records into an HR view you can keep current.
Free during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.
What does it do?
Training management software organises learning activity and the evidence held about employees. TeamZap brings courses, sessions, qualifications and certificates together, with a matrix for reviewing records across the team.
Before the certificate
Organise the course and the people taking part.
Keep courses, sessions and enrolments in the training area. Connect the activity you are organising with the employees involved.
The planned session has a place in the process before it becomes a completed training record.
Keep the evidence with the employee
Find the qualification without asking who saved it.
Maintain qualifications, certificates and relevant dates with the person’s training information. Review the supporting evidence when you need to understand a record.
Keep these details current as employees complete training or renew a qualification.
Step back and see the team
Which records deserve your next conversation?
Use the training matrix to review recorded information across employees. Identify gaps or records that need follow up, then check the underlying details.
A shared view makes it easier to plan who needs attention instead of opening every file to begin the discussion.
Bring renewals into the plan
Make expiry dates part of a regular review.
Review recorded expiry information when organising renewals. Check the qualification and evidence with the employee before arranging the next action.
TeamZap keeps the information organised. Managers decide the training and qualification requirements for each role.
- Review dates and status
- Check supporting evidence
- Arrange the appropriate follow up
Training belongs in the employee story
Connect learning with the wider staff record.
Return to the employee’s HR information alongside training and qualifications. Use reporting for a wider view of the records held.
The software helps maintain and review evidence. It does not replace your judgement about competence or the obligations of the workplace.
The practical details
Questions about training & qualifications
Understand the process before bringing your team into it.
Can I organise training sessions?
Yes. The training area includes courses, sessions and enrolments, alongside employee training records.
Can I keep certificates with an employee’s record?
Yes. Maintain certificate and qualification information with the employee’s training records.
What is a training matrix?
It is a team view of recorded training information. It helps you spot gaps or records requiring follow up before examining the supporting detail.
Can I review qualification expiry dates?
Recorded expiry information supports renewal reviews. Keep dates and evidence current so the review reflects the records you hold.
Does TeamZap certify staff competence?
No. It organises training activity and evidence. The employer determines the requirements and assesses suitability.
Can reports support a training review?
Yes. Training and relevant compliance records can be reviewed through the reporting area alongside individual employee information.
Connected in TeamZap
Keep the next step connected.
Your team. One HR platform.
Make training follow up a planned conversation.
Keep the activity, the evidence and the next review within reach.
Create your free accountFree during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.