TeamZap HR platform / Rota & Scheduling
Build the rota. Handle the changes. Get on with the week.
A rota is only useful if it keeps up with your team. Plan shifts, review leave clashes and approve cover requests in TeamZap, the HR platform that connects your working week to your staff’s phones.
Free during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.
What does it do?
Rota scheduling software helps you plan who works, where and when. TeamZap brings that plan together with shift checks, requests for cover and the schedule staff see in their app.
Start with the pattern that works
Why build the same working week twice?
Choose the location and week. Create shifts with the roles you need, use a shift template or copy last week’s rota as a starting point.
Adjust the people and times for the week ahead. A familiar pattern stays useful without asking you to recreate every shift.
Spot the clash before it becomes a problem
Someone is on leave. Your rota should help you notice.
As you add or edit a shift, TeamZap checks for overlapping work, approved leave, rest periods, weekly hours and skill mismatches.
Review a warning while the assignment is still being made. These checks support your judgement about the people and cover the workplace needs.
- Check overlapping assignments
- Bring approved leave into the decision
- Review rest, hours and skills
An organised way to find cover
An empty shift needs a decision, not another message trail.
Post an open shift for staff to see in the app. Employees can claim it, and you review the claim before confirming the assignment.
The person asking for the shift and the manager deciding it each have a clear step. You retain control of who joins the rota.
Give changes a clear route
Let staff ask for a swap. Keep the final say.
Staff request a shift swap through the app. A manager reviews it before the rota changes.
A conversation about cover becomes a recorded request, so an agreement between colleagues does not quietly become the working plan.
One published plan
Put the latest rota where staff will look for it.
Publish the schedule to make it available in the employee app and notify the team. Later changes notify the people affected.
Staff can check the next shift from their phone. Managers can return to the same location rota when plans change.
The practical details
Questions about rota & scheduling
Understand the process before bringing your team into it.
Can I copy last week’s rota?
Yes. Copy the previous week or use shift templates, then review assignments, times and approved leave for the new week.
How do open shifts work?
A manager posts an open shift. Staff see it in the app and can claim it. The manager reviews the claim before the shift is assigned.
Can staff swap shifts without approval?
No. Staff can request a swap, but a manager approves it before the assignment changes.
When does TeamZap check for scheduling conflicts?
Checks run when shifts are added or edited. They cover overlapping work, approved leave, rest periods, weekly hours and skill mismatches.
How do staff see a published rota?
Published shifts are available in the TeamZap app. Publishing notifies staff, and subsequent changes notify the employees affected.
Can I plan for more than one workplace?
Rotas are organised by location and week. Contact TeamZap when setting up additional workplaces, as new introductory accounts start with one location.
Connected in TeamZap
Keep the next step connected.
Your team. One HR platform.
Make the next working week easier to organise.
Start with your people and a rota. Keep shift changes, leave decisions and the published plan connected.
Create your free accountFree during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.