Team management for the AI era
Your team, running like clockwork
TeamZap is the free, AI-powered platform for shift businesses — rotas that practically build themselves, clock-in with a tap at the door, and news that reaches every pocket in seconds. Less managing the work. More running the business.
Free for early customers · No credit card required · Set up in minutes
Sound familiar?
The week runs you, instead of the other way round
Managing a shift team means fighting the same fires every week. These are the ones TeamZap puts out.
The rota takes all evening
Spreadsheets, photos in the group chat, and a week of “am I in Saturday?” questions.
Updates get missed
Important changes drown in a WhatsApp group half the team has muted.
Documents lurk in drawers
Unsigned contracts and expiring certificates nobody notices until it matters.
Admin repeats itself
The same requests, chased the same way, retyped into the same spreadsheets every week.
No view across sites
Each location runs its own island — comparing them means compiling by hand.
Too many disconnected tools
One app for rotas, another for chat, a binder for HR — and none of them talk.
Built in the open
Made alongside the businesses that use it
TeamZap isn’t built in a lab. It’s being built with working cafés, care teams and shops — and being early is the deal of the introductory period.
Feedback lands weekly
Early customers talk directly to the people building TeamZap — requests go into the product in days, not into a backlog.
You shape what gets built
Which integration ships next, how the rota screen works on a busy Friday — early customers steer it, and it shows.
Built in Edinburgh
A UK company building for UK shift businesses — TOIL, WTR and Bradford Factor aren’t afterthoughts, they’re the spec.
Real customer stories with names and numbers will appear here as our early customers agree to share them — we don’t invent testimonials.
Cover gaps at speed
The 6am sick call, covered by 6:20
When someone calls in sick, most employers start ringing down the staff list — one call at a time, while the day starts without them. With TeamZap you post the shift once as an open shift: every eligible employee gets a push notification at the same moment, the first suitable person claims it, and the rota updates itself. What used to take an hour of phone calls takes minutes.
No more ring-around
One open shift reaches the whole eligible team at once — nobody works through a phone list.
First suitable claim wins
Qualified, available staff pick up the shift from their phone; you just approve and move on.
Group messages that land
Team and location-wide announcements arrive as push notifications, with read tracking — so urgent news actually reaches everyone.
One connected system
Everything works together, because it’s one system
TeamZap isn’t a bundle of separate tools — it’s one employee record powering everything. Approved leave blocks the rota automatically. Clock-ins become timesheets, and timesheets become payroll-ready exports. Announcements track exactly who has read them. When everything is connected, nothing falls between the gaps.
One record per employee
Shifts, hours, leave, documents and messages against one profile — not five logins.
Work flows forward
Rota → clock-in → timesheet → report → payroll export, without retyping anything.
What’s inside
Every tool a shift business needs
Ten connected capabilities — start with the ones you need today, the rest are ready when you are.
Built for your industry
Shift businesses of every kind
TeamZap speaks your industry’s language — the challenges on each page are the ones your week actually has.
Restaurants
Kitchen and floor run different days, cover collapses an hour before service, and margin lives or dies on labour percentage. TeamZap was designed for exactly this.
Learn morePubs & bars
A quiet Tuesday and a rammed Saturday are different businesses. TeamZap staffs the pattern — late closes, door cover and all — without burning out your regulars.
Learn moreCafés
Small team, tight margins, and a morning rush that punishes being one barista short. TeamZap keeps a part-time café team organised without becoming a second job.
Learn moreHotels
Reception never closes, housekeeping chases checkout waves, and F&B runs a restaurant inside your hotel. TeamZap keeps them all on one system — each with its own rota.
Learn moreCare homes
Care never closes. Rotas must hold qualified cover through nights, weekends and short-notice absence — with the compliance trail to prove it.
Learn moreRetail stores
Retail lives on matching staff hours to shopping hours — without burning out your keyholders or overstaffing quiet Tuesdays.
Learn moreNurseries
Early-years staffing is regulated staffing: ratios to hold, qualifications to evidence, safeguarding policies everyone must have read. TeamZap keeps the paperwork side of that effortless.
Learn moreCleaning companies
Cleaning teams work across client sites, often unsupervised and at unsociable hours. TeamZap gives you presence, hours and communication you can actually verify.
Learn moreMulti-location groups
Growing groups outgrow per-site spreadsheets fast. TeamZap lets each site run its own day while the group runs on one consistent system and one set of numbers.
Learn moreTap. You’re clocked in.
Clock in with a tap on the door
Stick a TeamZap disc where staff arrive. Employees tap their phone on it, confirm with one button, and they’re clocked in — a two-second habit instead of unlock-open-find-press-wait. No terminal to buy, no PIN to remember, and phones without NFC just scan the printed QR code on the same disc.
Seconds, not steps
Tap the disc, press confirm, walk in. The fastest clock-in your team will ever use.
Proof of place, built in
Each tap is checked against the site’s location. Out-of-range or missing-location taps are flagged on the manager’s timesheet — quietly, automatically.
Works with everything else
NFC joins mobile, kiosk and QR clock-in as a fourth method — every tap lands in the same timesheets, reports and payroll exports.
TeamZap
Tap to clock
QR
A passive disc — no power, no wiring, no terminal. Stick it where staff arrive.
Built AI-first
Smart suggestions. Your decisions.
TeamZap suggests the best person for every unfilled shift — and shows its working. Availability, fair hours, rest time, skills and cost, spelled out for every suggestion, with compliance warnings before you publish. A manager always makes the final call.
And this is just the start: TeamZap is built for the AI era, with secure AI-agent access (MCP) on the way so your assistants and tools can work with your rota too.
How TeamZap uses AISuggested for Wednesday 12–8 · Café Central
Priya S. — Barista
- Reasons loading…
- 06:02Sick call — Wednesday 12–8 uncovered
- 06:04Open shift posted; 6 eligible staff notified
- 06:19Claimed by Priya — manager approves with one tap
Illustrative example — how open shifts and suggestions work together.
Built for the whole team
Different jobs, same source of truth
Owners
See labour cost, coverage and absence across the business on live numbers — and stop paying for admin hours a system should be doing.
Managers
Build the rota in minutes, fill gaps with suggestions and open shifts, and handle requests as one-tap approvals instead of interruptions.
Employees
Shifts, clock-in, leave and chat in one app — always current, never “check the noticeboard”.
Pricing
Free for early customers
TeamZap is free for early customers during our introductory period — with everything included and no payment card required. If we introduce pricing in the future, we will tell you clearly and well in advance. No unexpected charges, ever.
What is TeamZap?
TeamZap is AI-powered workforce-management software built in Edinburgh, UK. It combines AI-assisted staff scheduling (rotas), time and attendance with tap-to-clock NFC, leave management, team messaging, HR documents with e-signatures, expense tracking and payroll-ready reports in one system, with a free mobile app for employees.
TeamZap is designed for shift-based and location-based businesses — hospitality, retail, care, cleaning and facilities, and multi-site groups. TeamZap is free for early customers during our introductory period — with everything included and no payment card required.
Frequently asked questions
Is TeamZap really free?
Yes. TeamZap is free for early customers during our introductory period, with everything included and no payment card required at signup. If we introduce pricing later, we will tell you clearly and well in advance.
How long does setup take?
Most businesses sign up, add their locations and roles, and invite the team in well under an hour. Your first rota can be published the same day.
Do my employees need to pay for the app?
No. Employees join by invitation at no cost and use the TeamZap app or web portal free.
Is TeamZap suitable for multiple locations?
Yes — TeamZap models locations, departments and roles under one account, with location-scoped permissions and group-wide reporting. Contact us about multi-site deployments.
What happens after you click Start Free
1.Create your account
Five signup fields, no card — about a minute.
2.Invite your team
Email invites or a join link; everyone lands in the app.
3.Publish your first rota
Most businesses do it the same day — often within the hour.
Ready to run your team like clockwork?
TeamZap is free for early customers during our introductory period — with everything included and no payment card required.
Free while we build with early customers — join while the introductory period is open.