TeamZap HR platform / Payroll Preparation
Get the hours agreed before payroll needs them.
A missing clock out should not become a last minute payroll mystery. Review attendance, prepare the pay period and resolve adjustments in TeamZap before exporting the information.
Free during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.
What does it do?
Payroll preparation brings the working hours and adjustments for a pay period into a review process. TeamZap helps you prepare and export that information for the next stage of payroll.
Resolve the question at its source
Start with the hours your team recorded.
Review clocking entries and breaks before approving timesheets. Investigate an unexpected finish, a missing entry or a difference from the rota while the working day is still clear.
An agreed attendance record gives payroll preparation a stronger starting point than a list of hours nobody has checked.
Bring the preparation together
Work through one pay period at a time.
Create the pay period and review the calculation using the recorded information. Check the inputs behind the result before moving to the next stage.
The period gives managers a defined place to organise the work and return to items still needing attention.
Make the additional items visible
Review allowances and deductions before finalising.
Check adjustments alongside the preparation for the period. Review the reason and amount before locking the information.
Keep an adjustment distinct from the underlying attendance, so the handover reflects both the hours and the other items you have reviewed.
- Check the period and employee information
- Review allowances and deductions
- Resolve outstanding questions
A deliberate handover
Lock the reviewed period. Export the information.
When the preparation is ready, lock the period and export it for your payroll process.
TeamZap supports the preparation and handover. Employee payments and statutory filing remain part of your payroll process.
Keep the source within reach
Find the attendance behind the payroll question.
Attendance, leave information and payroll preparation sit in the same HR platform. Review relevant records when a question comes up.
Workforce reports provide a separate way to analyse the period and discuss labour costs after the preparation is complete.
The practical details
Questions about payroll preparation
Understand the process before bringing your team into it.
Does TeamZap run the whole payroll process?
The workflow on this page covers preparation, review and exports. It does not include transferring wages or filing statutory returns.
Can I review timesheets before preparing payroll?
Yes. Attendance review and timesheet approval provide the starting point for reviewed hours.
Can I include allowances and deductions?
Payroll preparation includes reviewing allowances and deductions before finalising the period.
What does locking a pay period do?
It marks the reviewed period as locked before the export stage. Complete the checks and adjustments before locking it.
Can I export the prepared information?
Yes. Export the reviewed period for your payroll process, and check that the output fits the way your payroll provider works.
Where do I investigate a questionable shift?
Return to the attendance entries, breaks and relevant notes. Resolve the source record as part of the review.
Connected in TeamZap
Keep the next step connected.
Your team. One HR platform.
Give payroll a clearer starting point.
Bring the hours, the questions and the adjustments together before the handover.
Create your free accountFree during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.