TeamZap HR platform / HR Documents
Staff paperwork with a clear path to completion.
The right template. The right documents for the person. A clear view of what still needs signing. TeamZap helps you move employee paperwork forward and keep the record organised.
Free during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.
What does it do?
HR document software helps employers prepare, distribute and organise employee paperwork. TeamZap connects templates and document packages with electronic signatures, version records and staff files.
Begin with a useful starting point
Stop searching for the last contract someone used.
Prepare employee paperwork using templates and document generation tools. Start with the appropriate template, then review the content for the person and purpose.
A defined starting point makes the preparation more consistent while leaving the employer responsible for the document being issued.
Give related paperwork a place together
One starter can need more than one document.
Organise the relevant documents into a package. Work through the paperwork the employee needs as a set, rather than a series of unrelated attachments.
Connect it with the employee record and onboarding tasks so you can manage the wider joining process.
- Choose the relevant templates
- Prepare the employee’s package
- Review the outstanding actions
Follow progress, not email threads
See which documents are still waiting for a signature.
Request electronic signatures in TeamZap and review document status. Focus follow up on the items that remain outstanding.
The system keeps the who, when and version record of signing. Keep that audit information with the document workflow when reviewing completion.
Keep the record useful
A staff file that has more than a filename.
Store employee documents by category and maintain versions. Use recorded expiry information and alerts to identify files that need attention.
When a document changes, its version history helps you understand the record you hold.
Paperwork is part of HR
Connect the document to the person it belongs to.
Keep employee files within the HR platform and use its access controls when managing staff information.
Documents, employee records and checklists each handle a different part of the process, with a clear place for the person, the paperwork and the tasks.
The practical details
Questions about hr documents
Understand the process before bringing your team into it.
Can I prepare documents from templates?
Yes. TeamZap includes templates and document generation tools. Review each document for its intended employee and purpose.
What is a document package?
It groups related paperwork for an employee, helping managers organise the set of documents needed for a process such as joining.
Can employees sign electronically?
Yes. TeamZap provides an electronic signature workflow and records signature status.
Does the downloaded PDF contain the full signing trail?
The signing audit information, including who, when and version, is kept in TeamZap. The PDF should not be treated as a complete embedded audit trail on its own.
Can I keep versions and expiry dates?
Employee document storage includes categories, versions and expiry information, with alerts to help identify records needing attention.
Does a signed document complete onboarding?
Signing completes a document action. Profile information, checklist tasks and the employer’s other joining checks are separate parts of onboarding.
Connected in TeamZap
Keep the next step connected.
Your team. One HR platform.
Give every staff document a next step.
Prepare the paperwork, follow completion and keep the employee record organised.
Create your free accountFree during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.