TeamZap HR platform / Leave Management
Annual leave, without the back and forth.
How much holiday is left? Who else is away? Has the request been approved? TeamZap brings allowances, dates and decisions together, so staff can plan time off and managers can plan the team.
Free during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.
What does it do?
Leave management software keeps holiday allowances, requests and decisions in one place. In TeamZap, staff request time off from the app and managers review it with the team calendar and the employee’s balance.
An allowance with a clear record
Give every leave conversation a starting point.
Keep each employee’s annual leave entitlement, holiday year, used leave and remaining balance together. Include carry forward where it applies to your configured rules.
Review the allowance against the person’s working arrangement. Your team has a record to refer to instead of asking someone to recalculate the same figure.
Let staff plan ahead
Ask for time off from the phone they already use.
Employees check their leave balance and submit a request in the TeamZap app. Dates go into a review process, with a status they can return to.
They can ask while planning their time away. You receive an organised request instead of a paper slip or a date buried in a chat.
See the team before deciding
Who else is away that week?
Review the leave calendar alongside the request and balance. Look at the dates across the team before recording your decision.
You decide what the workplace can support. TeamZap keeps the relevant leave information together so you can make that decision with context.
- Review the requested dates
- Check the balance and calendar
- Approve or decline the request
A decision that stays connected
Approved leave belongs in the rota conversation.
Approved leave feeds into scheduling checks. As a shift is added or edited, TeamZap can warn about assigning work during approved time off.
Arrange cover through the rota and open shift process. The leave record and the staffing decision stay connected without suggesting that approval finds a replacement automatically.
Less reconstructing later
Return to the decision, not your message history.
Keep the request and its outcome with the employee’s leave record. Use leave reporting to review the information for the period.
When an employee asks about remaining holiday, start from the same balance and recorded decisions.
The practical details
Questions about leave management
Understand the process before bringing your team into it.
Can staff see how much annual leave they have left?
Yes. Employees can check their leave balance in the app before submitting a request.
Can I keep entitlements and carry forward together?
Yes. TeamZap keeps entitlement, balances and carry forward information with the leave record. Configure and review the rules for the employee’s working arrangement.
Can I see who else is away?
The leave calendar gives managers a view of recorded leave across the team, which can be considered when reviewing a request.
What happens after a request is approved?
The approved absence is recorded and feeds into rota checks. Managers arrange the cover the workplace needs.
Does TeamZap automatically approve holiday requests?
The workflow described here keeps the decision with a manager. Staff submit requests and managers review them.
Can I use leave reports in a team review?
Yes. Leave reporting helps you review recorded information for the period alongside the individual records.
Connected in TeamZap
Keep the next step connected.
Your team. One HR platform.
Make time off easier for everyone to plan.
Bring the allowance, the request and the decision into the same HR platform.
Create your free accountFree during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.