Leave management
Holiday requests without the spreadsheet
Employees request leave from their phone, you approve with full context, and the rota updates itself. Balances, accrual, TOIL and UK working-time rules are handled for you.
Free for early customers — no credit card required.
Leave tracking goes wrong quietly
A holiday book behind the bar, a spreadsheet nobody trusts, verbal approvals that never got written down — and then two people are off on your busiest Saturday. Leave mistakes don’t announce themselves; they surface as gaps, disputes and awkward conversations about balances. TeamZap keeps one accurate record that everyone can see.
Requests with context, approvals in a tap
When a request comes in, you see what matters before deciding: the employee’s remaining balance, who else is already off that week, and whether the rota can absorb it. Approve or decline in one tap — the employee is notified and the schedule blocks those days automatically.
Rota-aware approvals
See overlapping leave and scheduling impact before you say yes.
Balances that maintain themselves
Entitlements, accrual and carry-forward are calculated by rules you set once — no manual arithmetic.
TOIL tracked properly
Time off in lieu is earned, banked and spent inside the same system as everything else.
UK compliance support built in
TeamZap is built with UK employment practice in mind: Working Time Regulations checks warn about excessive hours and missing rest, public-holiday calendars are maintained for you, and the Bradford Factor gives you an early, objective view of absence patterns.
Working Time Regulations checks
Warnings for long weeks and short rest periods appear where you plan, not in an audit later.
Bradford Factor scoring
Frequent short absences are scored automatically, so patterns are visible early and conversations stay fair.
Who it helps
For employees
Request leave in seconds, see balances at any time, and get an answer with a notification instead of asking twice.
For managers
Every decision comes with the context you need, and approved leave can’t be accidentally scheduled over.
For your business
One trustworthy leave record, working-time risks flagged early, and absence patterns measured objectively.
Frequently asked questions
Can employees see their own leave balance?
Yes — current balance, accrued entitlement and request history are always visible in the employee app and portal.
Does approved leave affect the rota?
Yes. Approved leave blocks those days in scheduling, and TeamZap warns you if you try to schedule someone who is off.
What is the Bradford Factor and do I have to use it?
The Bradford Factor is a standard UK measure that highlights frequent short absences. TeamZap calculates it automatically for insight — how you use it in your policies is up to you.
Can I set different leave policies for different roles?
Yes. Leave types, entitlements and accrual rules are configurable, including carry-forward and TOIL.
TeamZap is AI-powered workforce-management software from Edinburgh, UK — this page covers its leave management capability for shift-based businesses. TeamZap is free for early customers during its introductory period.
Ready to run your team like clockwork?
TeamZap is free for early customers during our introductory period — with everything included and no payment card required.
Free while we build with early customers — join while the introductory period is open.