Time & attendance
Accurate hours without chasing anyone
Tap a disc at the door, press a button on the app, or use the site kiosk — clocking in takes seconds, and timesheets, breaks and overtime add themselves up. Payday starts from facts, not memory.
Free for early customers — no credit card required.
Paper timesheets are guesses
Handwritten hours, rounded start times, forgotten clock-outs and end-of-month reconstructions mean you pay for time nobody can verify. And when a shift is missed, you often find out from a customer, not a system. TeamZap records real times as they happen and flags problems the moment they occur.
Tap the door. You’re clocked in.
Stick a TeamZap NFC disc where staff arrive. An employee taps their phone on it, confirms with one button, and the day has started — around two seconds of effort, with no terminal to buy and no PIN to remember. Each tap quietly checks the phone’s location against the site, so managers see proof of place without anyone thinking about it.
A two-second habit
Tap the disc, press confirm, walk in. Clocking out at the end of the day is the same tap — and it even closes a forgotten break properly.
QR fallback on every disc
Phones without NFC scan the printed QR code on the same disc — identical flow, nobody left out.
Fraud flags, not fraud arguments
Taps that are out of range or missing location data are flagged on the manager’s timesheet review — evidence attached, no confrontation needed.
Clock in from a phone — verified by location
Employees tap once in the TeamZap app to start their shift. Location verification confirms they are actually on site, and breaks are recorded as they are taken. No app? A shared kiosk device with a personal PIN does the same job at the door.
Location-verified clock-in
Clock-ins are checked against the workplace location, so hours reflect people who are actually there.
Kiosk mode for shared devices
Pair a tablet at the entrance; each employee clocks in with their own PIN. Ideal for kitchens, shop floors and sites where phones stay in lockers.
No-shows flagged in minutes
If a shift starts and nobody clocks in, the manager is alerted while there is still time to react.
Timesheets that build themselves
Every clock-in becomes a timesheet entry, matched to the scheduled shift. Missing clock-outs are caught and resolved, overtime is calculated against your rules, and the whole week is ready for payroll review without a single paper form.
Overtime rules applied automatically
Set how overtime works in your business once — TeamZap applies it to every timesheet.
Missing clock-outs handled
Forgotten clock-outs are detected and queued for correction instead of silently inflating hours.
Who it helps
For employees
One tap to clock in, breaks recorded properly, and confidence that every worked minute is on the record for payday.
For managers
Live visibility of who is in, who is late and who hasn’t shown — plus timesheets that are already done at the end of the week.
For your business
Paid hours match worked hours. Disputes drop because the record is clear, timestamped and location-verified.
How it works day to day
Shift starts
The employee clocks in from their phone or the kiosk — location verified.
Through the day
Breaks are recorded; managers see live attendance for every site.
Shift ends
Clock-out closes the timesheet entry; forgotten clock-outs are flagged for review.
End of week
Approved timesheets flow straight into reports and payroll export.
Frequently asked questions
How does NFC tap-to-clock work?
A small TeamZap disc sticks up where staff arrive. Tapping a phone on it opens a one-button confirm — clock in or out in seconds. The tap records which site it happened at, and the phone’s location is checked against the workplace for honest timesheets.
What if a phone doesn’t have NFC?
Every disc also carries a printed QR code — scanning it with the camera gives exactly the same confirm screen. And staff with no smartphone at all can use the shared kiosk with their PIN.
Can someone tap in for a colleague (buddy clocking)?
The tap happens on the employee’s own signed-in phone, so it records who clocked in as well as where. Taps that look wrong — out of range or missing location — are flagged on the manager’s timesheet review.
What if an employee doesn’t have a smartphone?
Use kiosk mode: a shared tablet or device on site where each employee clocks in and out with their personal PIN.
How does location verification work?
When clocking in via the app, TeamZap checks the employee’s location against the workplace. Managers can see when a clock-in happened away from site.
Can TeamZap calculate overtime?
Yes. Define your overtime rules once and TeamZap applies them to timesheets automatically, with alerts in reports.
What happens if someone forgets to clock out?
TeamZap detects missing clock-outs and flags them for a manager to correct, so hours stay accurate.
TeamZap is AI-powered workforce-management software from Edinburgh, UK — this page covers its time & attendance capability for shift-based businesses. TeamZap is free for early customers during its introductory period.
Ready to run your team like clockwork?
TeamZap is free for early customers during our introductory period — with everything included and no payment card required.
Free while we build with early customers — join while the introductory period is open.