TeamZap HR platform / Messaging & Notices
Work updates on their phones. Managed by your business.
A question needs a conversation. A policy update needs a lasting place. TeamZap gives staff messages, management announcements and notices a home inside your HR platform.
Free during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.
What does it do?
Staff communication software gives employees a shared place for workplace conversations and updates. TeamZap combines messaging with notices for the company or a location, including read and acknowledgement tracking.
For the everyday conversation
Give staff somewhere to ask and teams somewhere to talk.
Use direct messages for an individual conversation and group messaging for team discussions. Staff can take part through the app, alongside their shifts and leave requests.
The work conversation has a place people can return to between shifts, without searching for the right personal group.
For updates that need their own place
A management announcement should be easy to find again.
Use announcements for updates published by managers. Give news from the business its own place rather than relying on it being found in a conversation.
Choose the available audience that fits the update, and keep staff communication organised within the same workplace platform.
Information that lasts between shifts
Keep the important notice available for the next person.
Publish notices for the whole company or a specific location. Staff who were away when an update appeared can return to it in the app.
A changed entrance, workplace instruction or policy update has a lasting home, with read and acknowledgement information for the manager.
See the response
Know who still needs to acknowledge the notice.
Review per person read and acknowledgement records for notices. Identify the employees who still need to respond, then decide how to follow up.
An acknowledgement records a response. Use a conversation or training where the subject also needs explanation.
- Publish the relevant notice
- Review read and acknowledgement status
- Follow up with the people who need it
Communication belongs with your team
Keep workplace access under employer management.
Work messages and notices sit in the same platform as your employees and roles. Use the platform’s workplace permissions to manage access.
That gives the business a shared communication system connected to the team it manages, while staff have one familiar app to open.
Choose the right format
A conversation, a notice or a document?
Use messaging when you want a discussion. Publish a notice when an update should stay available and may need acknowledgement.
For paperwork requiring an electronic signature and document version record, use HR Documents. Each format has a clear purpose.
The practical details
Questions about messaging & notices
Understand the process before bringing your team into it.
Can staff message one another?
TeamZap supports direct and group conversations on web and mobile.
Can I publish an update to one location?
Yes. Notices can target the whole company or a specific location.
Can I see who has read a notice?
Notices have per person read and acknowledgement tracking, helping managers identify outstanding responses.
Are notices available to staff between shifts?
Staff can find workplace notices in the app, including updates published while they were away from work.
Is acknowledging a notice the same as signing a document?
No. A notice acknowledgement records a response to the notice. HR Documents provides a separate electronic signature workflow.
Are updates sent through WhatsApp?
The communication described here happens in TeamZap. WhatsApp delivery is not part of this workflow.
Connected in TeamZap
Keep the next step connected.
Your team. One HR platform.
Give work communication a place that belongs to work.
Bring staff questions, business updates and important notices into TeamZap.
Create your free accountFree during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.