TeamZap HR platform / Expenses & Mileage
From loose receipts to a claim you can review.
The cost, the receipt and the reason belong together. TeamZap gives employees a clear way to submit expenses and mileage, with an organised review process for managers.
Free during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.
What does it do?
Expense management software organises business costs submitted by employees. TeamZap brings expense items, receipt attachments and mileage details into reports that managers can review and approve.
Capture the details while they are clear
Give the receipt a place beside the cost.
Staff add expense items to a report and attach relevant receipt evidence. Keep the entered details with the supporting image, ready for review.
A receipt photo supports the claim. The employee still enters and checks the details, so the submission contains the information the reviewer needs.
For travel between work commitments
Put work mileage through the same clear process.
Record the mileage and vehicle details as part of an expense report. Review the calculation produced from the entered information.
Travel claims retain their own details while following the same submission and manager decision process as other expenses.
An organised queue for the reviewer
See the claim before making the decision.
Review submitted reports, the items they contain and the supporting evidence. Apply the relevant expense policy and record the decision with the report.
The status gives employees and managers a place to check progress without maintaining a second list of who has submitted what.
- Review the submitted items
- Check evidence and policy
- Record the manager’s decision
Look beyond a single receipt
Understand the claims coming through the business.
Use expense analytics and status summaries to review the broader picture of claims. Keep expense policies in the same product area.
The overview helps you discuss the recorded information while individual reports preserve the detail behind it.
Keep approval and payment clear
An approved claim is ready for your next process.
Approval records the manager’s decision. Use the approved information in your reimbursement process.
TeamZap does not transfer money to the employee as part of this workflow, so the payment step remains with your business.
The practical details
Questions about expenses & mileage
Understand the process before bringing your team into it.
Can staff attach a receipt photograph?
Yes. Receipt evidence can be attached to support an expense item.
Does TeamZap read the receipt automatically?
No. Enter and review the claim details yourself. The receipt image is supporting evidence, rather than an automatic data entry service.
Can mileage be included in an expense report?
Yes. Record mileage and vehicle details and review the supported calculation as part of the expense report.
Who approves a submitted claim?
A manager reviews the submission and records the approval decision. The workflow described here uses a single approval stage.
Can employees follow the status of a claim?
The report’s status provides a shared record of its progress through submission and review.
Does approval send a reimbursement payment?
No. Approval records the decision. Your business handles the subsequent payment process.
Connected in TeamZap
Keep the next step connected.
Your team. One HR platform.
Make the next expense easier to submit and review.
Keep the claim, its evidence and the decision together in TeamZap.
Create your free accountFree during our introductory period. No payment card required. If we introduce pricing, we will tell you well in advance.